Request for Proposals

REQUEST FOR PROPOSAL for Professional Employer Organization

 Inquiries and proposals should be directed to:
Brenda J. Molendyk
Chief Financial Officer/Chief Operating Officer
ACRDC, Inc. DBA Community Action of Allegan County
323 Water Street, Allegan Michigan, 49010
269-673-5472, ext. 234 

Release Date: April 1, 2019
Response Due Date: April 30, 2019 

Responses must be submitted to:

Allegan County Resource Development Committee, Inc (ACRDC) dba Community Action of Allegan County (hereinafter referred to as “CAAC”) is announcing its interest in securing responses from qualified Professional Employer Organizations (“PEO”), who can demonstrate written evidence of past performance and business endeavors that align with the purpose, values, and vision of CAAC, to provide exemplary cost-effective human resource service solutions as described within this Request for Proposals (“RFP”).

CAAC is a nonprofit organization which serves Allegan County in Michigan. CAAC is a private, nonprofit corporation and has been determined to be exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. It is governed by a 12-member volunteer Board of Directors. Administrative offices and all records are located at 323 Water Street, Allegan, Michigan 49010. With guidance from the members, the Board develops the strategic vision for Community Action of Allegan County to serve, advocate, and engage individuals, families, and communities to overcome the effects of poverty and encourage self- reliance. The Board oversees the strategic and operational aspects of the agency. The staff who deliver these services are the persons who shall be served by the selected PEO organization.

CAAC encourages participation by “minority-owned business”, “women-owned business” or a “business owned by a Person with a disability” as those terms are defined in the Business Enterprise for Minorities, Females, and Persons with Disabilities Act, 30 ILCS 575, et seq.

CAAC invites vendors to submit proposals in accordance with the terms and conditions of this RFP. This RFP provides the requirements and evaluative criteria and requests a detailed response from all prospective vendors, including pricing and service descriptions, in a specified format.


The purpose of this RFP is to allow CAAC to identify the most qualified Vendor who, after Evaluation Committee approval, will be invited to negotiate a contract with CAAC to provide exemplary cost-effective human resource service solutions and manage employee risks as described in Section 3 of this RFP.

CAAC will be entering into one contract for these services for the period of three (3) years with an option to renew annually for up to two (2) additional one (1) year periods subject to:

  • Exemplary performance evaluations by CAAC and other qualified entities;
  • Availability of funds as determined by CAAC; and
  • Changes in programmatic or service related needs as determined in the sole discretion of

The contract may also be affected by any changes in statute or rule that may arise during the contract period or by amendments to CAAC’s annual plan. Said limitations, however, do not render the contract illusory

because CAAC is a non-profit created entity that relies on federal funding and as such the contract will delineate the notice that CAAC will provide the Vendor to prevent issues of reliance. CAAC issues this RFP with the explicit understanding that minor and major changes may be made, up to and including the option to rescind this RFP in its entirety, if such is in the best interest of CAAC. The goal is to provide continuous employment status for staff regardless of any potential transitions to a new service delivery contractor.


Proposals should be put forward in two parts. Both parts should be presented in a clear and easy to read format that contains only the facts and data necessary to present a complete and effective proposal.

CAAC has posted the RFP on its website, The RFP packet contains information about the contracting process, service specifications, evaluation criteria, and the format in which the proposal must be completed and returned in order to be considered for award.


Schedule of Major Events:

Proposal ReleaseDate: April 1, 2019

Questions Due: April 12, 2019 – 4:00pm

Question & Answer Document Released to Board Website: April 16, 2019

Proposal Submission Deadline: April 30, 2019 – 4:00pm

Award Date: May 31,2019

Contract Start Date: June 2019

 To view the entire RFP including the scope of work and application process click here.

PEO RFP Questions and Answers 2019

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